Age

All ages below refer to the age of the student on the first day of the course or the day accommodation is booked if this is earlier. This information is for students on English Language courses. For foreign language courses the minimum age is 17 unless otherwise specified.

The minimum age for students is 16 (except on certain courses where it may be specified as 18). It is the responsibility of the student or their agent to inform UIC of the age of the student if the student is under 18. UIC reserves the right to teach an underage student separately and to charge additionally for this if accurate information is not given.

All students under 18 requiring accommodation must stay in Homestay accommodation. The only exception to this is where students under 18 have written permission from parents or legal guardians giving permission to stay in other accommodation, and where the accommodation provider also accepts this (in most hostels and residences students are not accepted if they are under 18)

Timetable

The times of each lesson are clearly stated in the school brochure and on the school website.

Students can begin classes on any Monday and study for any duration, finishing on a Friday except when specific dates are given. The school is closed on Mondays which are public holidays in the UK and on these days courses begin on the Tuesday following the public holiday. Dates of public holidays are published in the school brochure and on the school website.

UIC reserves the right not to run an advertised course if there are fewer than 5 students enrolled for that course. Wherever possible an alternative course will be offered, if this is not possible a refund of fees paid will be made.

UIC reserves the right to refuse entry to an examination class, to a Business English class or to a Work Experience program if the level is not of the required standard. The required standard is published in the school brochure and on the school website.

In such cases an alternative course of equal value will be offered for the duration booked except in the case of Work Placements where it may be necessary for the student to purchase additional classes in order to reach the necessary level of English.

Public and School holidays

UIC is closed on the followign public holidays in 2012: Friday 6 April, Monday 9 April, Monday May 7, Monday June 4, Tuesday June 5, Monday August 27

School starts Tuesday 3 January 2012
Last day of the year before Christmas holiday - Friday 21 December 2012

There is no reduction in course fees when a course includes a public holiday.

One-to-one lessons will be rearranged if they are scheduled to take place on a public holiday.
For courses booked which start before, and finish after the Christmas holidays, the finishing date will be extended to take account of the period of closure.

Booking Changes and Cancellations

Before arrival
We require a minimum of one week’s notice for any changes to a course booking. One change can be made free of charge, however every additional change will be charged at £30.

If you cancel your course more than 7 days before your course begins we will refund tuition fees, minus the non-refundable deposit £120). Alternatively, the deposit may be used towards a future course commencing within 12 months of the original start date.

If a visa application is refused and a course cancelled as a result, we will refund fees excluding a £50 administration charge. For a refund of fees in cases where a visa has been refused, a signed visa refusal letter from the British Embassy or consulate must be provided and original copies of letters returned to the school.

Course start dates may be delayed to allow for visa re-applications but UIC must be informed in writing before the planned starting date. If a student does not inform UIC in advance that they will not be arriving the deposit or any fees paid will be forfeit and no refund made.

If you have already entered the UK and have obtained a student visa, there is no refund available. If you have obtained a visa through submitting documents provided by UIC and you do not attend classes at UIC the Home Office in the UK will be informed that you are not following a course of study at UIC.

If a course is cancelled by UIC we will refund payment in full.

If you wish to make any changes to your course after arrival, an administrative charge of £35 will be payable.

Accommodation Changes and Cancellations

Before arrival

If you cancel or change your accommodation booking at least 2 weeks before you are due to arrive, we will refund all payments received except for the £40 Accommodation Finding Fee which is non-refundable.

If you cancel your accommodation less than 15 days before arrival you will be charged the Accommodation Finding Fee (£35) plus the £200 non-refundable deposit.

Please note that for students requiring a visa, no accommodation will be booked until we receive notification that the visa application has been successful.

UIC accepts no responsibility if the requested accommodation is not available at that time but will endeavour to find a suitable alternative. If a student insists on a firm accommodation booking before a visa application is made and that application turns out to be unsuccessful then cancellation fees will apply.

If we have arranged your accommodation and you wish to delay your arrival, a second Accommodation Finding Fee (£40) may be charged. In this case we must receive sufficient notice (2 weeks) to cancel the accommodation. If this does not happen you may have to pay for this period before you arrive.

In some cases there are no cancellation arrangements possible. If the school is asked to arrange accommodation in a hostel or hotel with no cancellation policy the student or their agent will be notified in advance and before any booking is made.

Please note that UIC can accept no responsibility for the availability of requested accommodation.

After arrival

If you cancel your accommodation less than 15 days before you arrive or during your course, you will lose your accommodation finding fee of £40 plus you will have to pay cancellation fees, which will vary according to the type of accommodation booked. Please note that some residences do not allow cancellation after arrival and you may have to pay the full fee with no refund. We will make this clear to you on booking.

Changes to accommodation fees

Accommodation charges may change from time to time. If the costs change after you have made a booking online we may need to invoice you for any additional cost.

Changes to accommodation charges in 2012

If you book a course and accommodation on line to be taken in 2013 and you book it before the end of 2012 the prices charged for accommodation in 2013 may increase and you may be asked to pay for any increase.

Airport Transfers

UIC will provide airport transfers to meet students at airports or rail stations if this is requested and provided we have information of flight or train arrivals. We will wait for the student at the airport for a maximum of 2 hours after the plane has landed and this is included in the fee.
Any additional waiting time (however caused unless the direct responsibility of UIC) will be charged to the student at £10 for each hour or part of an hour.

If UIC is not able to provide Accommodation or Airport Transfers as requested, we will refund any payment made in full.

Insurance

UIC strongly recommends that you arrange full insurance for health, possessions, travel and cancellation or curtailment of your course. UIC cannot arrange insurance but we can introduce you to specialist insurance companies. Your personal possessions are your responsibility at all times including when you are in the school. UIC has the appropriate legal employers liability insurance and public liability insurance.

In these terms and conditions UIC (or “the school”) is United International College, the trading name of Languages in London Ltd and Foreign Languages in London Ltd.

By making a booking on this site you agree to the terms and conditions. If you have any questions please just ask. Please indicate that you have read and understood the terms and conditions. If you need some help in understanding the English please ask any member of staff.